Pre-Orientation Checklist

Get ready for your Transfer Orientation session by completing these steps. 

Additional information for:

 

Set up Duo Authentication (Required for access to UT Austin platforms)

IMPORTANT FIRST STEP – For security purposes, the university requires that you setup Duo Authentication in order to utilize all UT accounts such as MyStatus, MyUT, UTexas Zoom, Canvas and the orientation registration system. If you are receiving an error message that says “you are not enrolled due to the Multi-factor Duo Authentication,” you must set up Duo authentication

Steps to Set Up Duo

  • Once downloaded, click on bit.ly/utduo link.
  • Log in using your UT EID and password.
  • Follow the instructions to register your device.
  • Download the Duo Mobile app from the Apple App Store or Google Play Store to your device.
  • When asked to pair your device using the Duo Mobile app, you can use either a QR code or code, both are provided during the registration process.

After Duo is set up, you can proceed with completing your Canvas modules and logging onto Zoom. You will log into Canvas (https://canvas.utexas.edu/) using your UT EID and password, and Duo authentication. The modules will take one to two hours to complete.

You can learn more about how to set up Duo here. Visit the IT@UT website for more information.

 

Check your email address

You will be receiving lots of emails from the university, so check to make sure the email address you have listed is still the correct one. You should update your email address to one you will have access to throughout the summer.  Follow the steps below:

  • Go to my.utexas.edu
  • On the left-hand side, click on 'PERSONAL INFO'
  • From the drop-down menu, click 'My Addresses'
  • In the section labeled 'Student Records - Email Address', change email here
  • Once new email is entered, click on 'Update This Address' in this section.

 

UT Online Orientation Instructional Video

Watch this 10 minute video which will walk you through how to complete online orientation.

 

Watch the Pre-Orientation Videos (available May 1, 2020)

You’re required to watch a series of pre-orientation videos prior to attending orientation. These videos contain information essential to your transition to the university. You can access the videos here: utdirect.utexas.edu/apps/dos/orientation/student/poms/. Your MyUT page will indicate which tasks you still need to complete.

 

Complete Canvas Modules (available 10 days before the start of your scheduled orientation session)

You will need to complete Canvas modules as part of your orientation session. The modules will appear on your Canvas "Dashboard" 10 days before your scheduled orientation session and are due the Monday before your scheduled session.

You will log into Canvas (https://canvas.utexas.edu/) using your UT EID and password, and DUO authentication. The modules will take one to two hours to complete.

 

Set Up UTexas Zoom Account

You will need an official UTexas Zoom account to complete orientation. Follow this link to set up Zoom on your mobile device or computer. 

Some students experience trouble when trying to create their UTZoom account. If you have a personal account in Zoom, it automatically logs you into your personal account. If you encounter this, then you will need to click on your profile in Zoom, scroll down under the "Options" and select "Switch Account" to successfully set your UTZoom.

 

Review Schedule Information (available May 15, 2020)

General schedule information for your session is available on the Schedule webpage. Download the UT Orientation app, to view complete schedule information for your orientation session. The Zoom links for the live interactions will be available to you through Canvas prior to your session.
Once you download the app, you will need to download the guide for the specific orientation program you will be attending (e.g. Transfer Orientation, August Orientation). The orientation app is only available for summer orientation sessions.

 

Submit Proof of Required Immunizations

Even though orientation sessions will be conducted online, you must still satisfy all medical clearance requirements as if orientation was occurring on campus. Before you can register for classes at your assigned time during your orientation session, you must provide proof of immunity to measles. If you will be under age 22 on 8/26/20, you must also provide documentation of a meningococcal (bacterial meningitis) vaccine administered on or after 8/26/15 before you can register for classes. Visit Healthyhorns to learn more about requirements, exclusions and exemptions, documentation submission and more—and be sure to submit your documentation to University Health Services (UHS) no later than two weeks prior to your orientation session. You will still be able to register for an orientation session even if you have not submitted your immunization documentation yet.

International students, please visit this page for immunization requirements: https://www.healthyhorns.utexas.edu/internationalstudents.html

Do I still need to submit immunization documentation (and TB test documentation for international students) to University Health Services to satisfy medical clearance requirements before I can register for classes during my assigned registration time?
Yes. You must comply with all applicable immunization requirements (and TB test requirements for entering international students) before you can register during your assigned time, even though orientation sessions will be conducted online. Go to University Health Services’ website to find medical clearance requirements that apply to you, acceptable documentation and how to submit it. If you have questions, call 512-475-8301 and press 2 or email imm@uhs.utexas.edu. Include your EID and the word “Question” in the subject line.

I’m having trouble getting my immunization records. What can I do?
If you are unable to get records from the facility where your immunizations were administered, contact your high school or former college. While your high school may be “closed,” they are answering phones, accepting emails or taking voice messages and returning calls. Contact the principal’s office (or administration) if you are unable to contact the school nurse’s office. You might need to complete a records release form and/or your records might have to be mailed to you, so start the process as soon as possible. If you still cannot get your records, wait until it is closer to your scheduled registration period to see whether you can get the records at a later time. If you’ve not resolved this issue two weeks before your scheduled registration time, call 512-475-8301 and press 2 or email imm@uhs.utexas.edu.to explain your situation. In the subject line include your EID, the words “Record Concern” and the date of the first day of your orientation session using this format – 6/08.

I’m having trouble obtaining a required vaccine. What can I do? 
To comply with social distancing recommendations and stay-at-home orders, many clinics and pharmacies are delaying non-essential services, including administering immunizations, until the threat of COVID-19 lessens. We don’t know when this will change, but we recommend that you wait until it is closer to your scheduled registration period to see if you are able to get the required vaccine(s) later. If you’ve not resolved this issue two weeks before your scheduled registration time, call 512-475-8301 and press 2 or email imm@uhs.utexas.eduto explain your situation. In the subject line include your EID, the words “Record Concern” and the date of the first day of your orientation session using this format – 6/08.

 

UT EID Upgrades and Student IDs

Students may obtain an EID upgrade and ID Card from the UT ID Center. For information on the ID Center’s location and business hours, please visit: sites.utexas.edu/css/idcenter.

 

Prepare for Class Registration

Be sure to access your Registration Information Sheet no later than two weeks prior to your orientation session to ensure there are no bars that will prevent you from registering. 

NOTE: Your advising bar will be cleared at orientation. Your medical bar will be cleared once you have submitted the appropriate documentation. If you have an international bar, that will be cleared once you have attended your International Briefing and Check-In session.

It's helpful to gather all test scores and transcripts for completed college-level courses and bring them to your advising appointment at orientation. Make sure you have sent your most recent transcript to UT Austin. 

Before you register, you can estimate your progress toward your degree using the Interactive Degree Audit (IDA) 2.0 tool. You will be able to discuss your audit results during your meeting with an academic advisor at orientation.

Read more about what you can expect when you register for classes at orientation.

 

Students with Disabilities

If you have a disability and need accommodations, you will indicate that when you register for your orientation session. You may indicate the need for the following accommodations:

  • Interpreting or captioning services
  • Accessible copies of orientation materials

After you register for your session, you must submit the appropriate documentation and arrange for accommodations at least two weeks before your session. Learn more about how to arrange accommodations.

 

Non-U.S. Citizens and Non-Permanent Residents

If you are not a U.S. citizen or permanent resident upon admission to UT Austin, you are classified as an international student. If you are a Texas resident for tuition purposes, but are not a U.S. citizen or U.S. permanent resident, you are still classified as an international student. You will see an international "I" bar on your Registration Information Sheet if you are classified as an international student. 

In addition to orientation, all international students are required to complete the check-in process with Texas Global. International students must also satisfy additional immunization requirements. Learn more about requirements for international students.